Hours of Operation

Monday - Friday

7 am - 6 pm

You may not drop off your children prior to 7 am.  If Kanawha County Schools are closed because of severe weather, we will open at 7:30 am.

An automated call will be sent to the primary phone number listed for your child.

Please be sure this number is up-to-date.

Our Procedures

Please make note of the following important procedures that we follow at the center. If you have any questions or concerns, please contact your child's teacher or the director.  For information on what you need to bring to the center for your child, please click here.


Teachers, Assistant Teachers and/or Aides supervise children at all times, including following DHHR Licensing Regulations and Manuals:

  • During daily lesson plans and activities;
  • At rest and/or nap times;
  • While on field trips outside of the center;
  • While on the playground, gym or other area outside of the classroom;
  • When children are using art and craft supplies and other daycare equipment (sand table, water tables, outdoor toys, etc);
  • Children are accompanied to the bathroom, especially when the bathroom is not located in the classroom for safety and supervise children while washing and drying hands;
  • During meal times;

Accidents and Injuries

Our staff works hard to keep all of our children safe. Accidents do occasionally happen even when all precautions are taken. Should an accident or injury (even a minor one) occur during the day the caregiver will fill out an accident or injury report on the parent information sheet.  A copy of this sheet must be signed by the parent to be added to the child’s file.

Please make sure that our Emergency Contact Information is ALWAYS up to date. If phone numbers, contact names or any other information changes, it is the parent/guardian's responsibility to make sure the new information is on file

In the unlikely event that your child becomes injured while in our center beyond the every day scratches and minor injuries incurred during routine play, we will follow the procedures listed in this handbook under Emergency Procedure. Should a child have to be transported by ambulance for medical treatment, you or your emergency contact person will be notified and a staff person will remain with your child until you arrive. Our policy is to use the closest medical facility in the event of an emergency.

Please note that West Virginia state law requires that at least one staff person on duty be trained in first aid and CPR at all times.

Health and Physicals

State licensing requires that all children have current immunizations on file at all times. Immunizations must be submitted to the director within 30 days of enrollment.  Failure to provide immunizations will result is suspension or termination of service.

Immunizations must be updated every 6 months and documentation given to the director for children under the age of two years old. Immunizations must be signed by a health care provider.

Immunizations must be kept updated every two (2) years for children older than two years old.

When a parent objects to medical treatment on the grounds that it conflicts with convictions of his or her religion or conscience, the center shall have on file a statement of the objection to treatment signed by the child’s parent.  Contact us for more information on this process.

Illness Policy

Each morning the staff will check each child for signs of illness or injury.  Observations will be recorded in the child’s file. Please do not bring your child to our center when he/she is sick. Please do not drop off your child if he/she has any of the following symptoms:

  • Fever of 101 degrees and/or with stiff neck, lethargy, irritability, or persistent crying;
  • Diarrhea in addition to signs of dehydration, such as a decrease in urination as indicated by a reduction in the number of wet diapers, no tears when crying or a decrease in activity, or blood or mucus in the stool.
  • Vomiting three (3) or more times, or with signs of dehydration;
  • Diarrhea that cannot be contained in the diaper or a potty trained child who cannot make it to the bathroom.
  • Undiagnosed rash that is accompanied by a behavior change, difficulty in breathing or joint pain, or that is characterized by open sores, blood, red or purple pin-head spots, or bruises not associated with an injury, or last more than one (1) day;
  • Mouth sores with drooling'
  • Infestation, such as scabies or head lice;
  • Abdominal pain that is persistent, or intermittent with other signs such as a fever;
  • Difficulty in breathing; or
  • Lethargy such that the child does not play;

If your child becomes ill while in our care, we will take the necessary steps to care for him/her in a space away from other children. You will be notified immediately if your child becomes ill. Please arrange for him/her to be picked up within one hour both for the child's comfort and the health of the other children.

When a child has any of the following diagnosed conditions, the child may not return until they are symptom-free with no medication for twenty-four (24) hours:

  • Diarrhea and blood or mucus in the stool;
  • Contagious signs of pertussis, measles, mumps, chickenpox, rubella or diphtheria;
  • Streptococcal infection until treated with antibiotics for twenty-four hours;
  • Pinkeye with yellow or white discharge;
  • Untreated tuberculosis; or
  • Other conditions as determined by a licensed health care provider.

Please see our handbook for full details of our Illness Policy.

Returning to School

Children with symptoms of any illness that are seen by a licensed healthcare provider, must present the center with a return to school slip that states the child poses no health risk to the other children in the center and that the child may remain at the center.

Gateway Christian Education Center reserves the right to refuse any child readmission to the center the day after being sent home if the 24-hour symptom-free with no medication policy is not followed.

These health policies help to reduce the spread of disease and illness for other children and staff.  If your child has any of the above symptoms the night prior to coming to the center, please do not bring your child to the center.

If you know that your child has been exposed to any contagious disease, please notify the staff so that they can watch for symptoms in other children.


When signing your child up for participation at the center, we ask that you sign a permission slip giving the staff permission to use sunblock lotion, insect repellent and diaper rash ointment as needed. If you have any questions or concerns, please discuss them with the director during your interview.

When other medicines are needed, parents/guardians must completed a "Medication to Be Administered Form" and submit it along with your child's healthcare provider's instructions. (Prescription medication label is sufficient.)  The requests must be completed each time your child is sick and requires medication. No blanket forms are allowed. Please be sure of the following:

  • All medicine must be in the original container with current expiration date.
  • Prescription medicine must have the pharmacy label with the child’s name, amount to be given, and times medicine is to be given. 
  • No medication that has expired, according to the expiration date, will be given to any child.
  • All medication must be labeled with the child’s name.
  • Medication needing refrigeration will be kept in the medicine drawer in the refrigerator in the kitchen.
  • All medicine will be kept in a locked container in the Director’s office.
  • Parent/guardian must provide a medicine spoon, dropper, or medicine cup for the medication to be given.
  • No medication may remain in the center over the weekend.  If left on last day of the week, medicine will be properly disposed of.
  • Over-the-counter medication must be accompanied by a healthcare provider’s instruction.

Please see our Handbook for state regulations regarding medication.



For full details about Gateway Christian Education Center's Policies and Procedures, refer to the Handbook.

View Handbook